RaceCapture · Guides
Every race director knows the email that arrives the day after: "Where are the photos?" Usually they are in a shared folder with four thousand files and no way to find yourself. A gallery with selfie search ends that email. On RaceCapture, your athletes get theirs free, with selfie and bib search built in.
What a free event gallery on RaceCapture includes
- One page for your event, with your name, date, place and cover photo, that you share with every participant.
- Selfie search: athletes upload one photo of their face and get a personal gallery of every photo and video they are in.
- Bib number search, read automatically from the photos, for the shots where faces are hidden.
- Photos and videos together: clips are searched the same way as photos.
- Free downloads for your athletes, full resolution, if you run the gallery as a free event.
- Your branding: your watermark and logo on the gallery.
- Credit for every photographer who shot the event.
Running a community 5K, fun run or charity race? See how it works for community races.
What it costs
Free galleries for your athletes are on every plan, Starter included. The Plus plan, at $14.99 a month, adds a private gallery for your organizers and sponsors. If you or your photographers sell photos and videos instead, the Starter plan has no monthly fee: we earn a share of each sale, with no per-photo fees, and paid plans lower that share. The current numbers are on the sign-up page.
Everything a host gets, from facial recognition and bib search for your event photos to team uploads and your own branding, is on one page.
How to set it up
- Create your account and create the event: name, date, location, free or paid.
- Upload the photos and videos, or invite your photographers to the event so they upload straight to it. Each upload is credited to the photographer who uploaded it.
- Publish the event and share its link with your participants: in the results email, on social media, on your website.
Athletes can search as soon as photos are on the page, and their galleries keep updating as more are uploaded.
Downloads for your own team and sponsors
Organizers usually need every photo, not just their own face. On the Plus plan and higher, turn on Organizer and Sponsor Access and you get a password-protected page where your team, sponsors and social media managers can download photos and videos directly, without buying them.
Put the gallery on your own website
Every event comes with an embed code. Paste it into your race website and the gallery shows there, with a button that sends athletes to the selfie search.
Free for athletes, or paid?
A free gallery is the simplest gift to your participants, and it is where most community events start. A paid gallery lets your photographers earn from the athletes who want their photos. Free vs paid race photos explains both from the athlete's side, and photographers can read how they sell their event photos and videos. Running a HYROX sim or a CrossFit competition? See the guides for HYROX sims and CrossFit competitions.
Questions organizers ask
Do I need my own photographer?
You bring the photographers and we take care of the rest: hosting, search, delivery and sales. Many photographers already use RaceCapture, so you can invite yours to your event, or book RaceCapture's own team if you need one.
Can several photographers work on one event?
Yes. Invite each of them to the event. One selfie search covers everyone's photos, and each photographer is credited.
Is it really free?
Yes. The Starter plan has no monthly fee, and running a free gallery for your athletes costs you nothing. When you do sell, we earn a small share of each sale.
Start your event gallery
See what a finished gallery looks like on the galleries page, then sign up free and create your event.
Give every athlete their photos and videos.
Create your event →